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Updated: Jan 19, 2026
Tested: 3 months continuous use
8 min read
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Motion Review

// Productivity Updated: Jan 2026
AI SuperApp Winner

Motion promised to be an AI-powered SuperApp for Work. After 5 months of testing its unified calendar, task automation, and AI Notetaker features, I can confirm: it delivers on intelligent scheduling. But the simplified 2025 pricing still demands justification.

Quick Intel

Our Rating
4.1
Price $29/mo
Time Saved ~3.5h/wk
Free Tier No
Best For Busy professionals managing multiple roles
Try Motion
// Jump To
// TL;DR
Motion is the most comprehensive AI calendar and task manager if you need aggressive auto-scheduling. The 2025 platform includes AI Notetaker, AI Docs, and AI Employees-not just calendar blocking. Worth $19-29/month for professionals managing complex workloads.
01

Pricing Breakdown

Motion consolidated to 3 streamlined tiers in late 2025. Starting at $29/month, the new plans bundle AI credits for the full suite of features.

Pro AI
$29 /month
1 seat, 7,500 AI credits/seat/month
  • AI Chat
  • AI Projects & Tasks
  • AI Calendar & Meetings
  • AI Docs, Wiki, & Notes
  • AI Sheets & Databases
  • AI Task Planner
  • AI Writer & Editor
  • AI Notetaker (joins meetings, transcribes, creates tasks)
  • Unlimited Storage
  • Mobile & Desktop Apps
  • Integrations (Google/Outlook/iCloud calendars)
Business AI
$49 /month
1 seat, 15,000 AI credits/seat/month
  • All Pro AI features
  • Team Capacity Planning
  • Advanced Dashboards & Reports
  • Timeline & Gantt Charts
  • Time Tracking
  • Permissions & Access Control
  • Central Billing
  • Priority Support
Enterprise
Custom
Custom seats and credits
  • All Business AI features
  • Custom AI strategy support
  • Dedicated account manager
  • Custom integrations
  • SSO and advanced security
i

Save up to 35% with annual billing. Pro AI drops to $19/mo and Business AI to $29/mo when billed annually.

Motion ROI Calculator

// Calculate Your Time Savings
// Your Schedule Profile
Your hourly rate $80
Meetings per week 15
Mins spent planning daily 30m
Monthly subscription $29
Calculation Assumptions:
- Motion reports 85% reduction in manual scheduling time
- AI Notetaker saves ~10 mins per meeting (transcription + task creation)
- Automatic rescheduling saves ~90% of conflict resolution time
- Based on 22 working days per month
// Your Savings
Annual ROI
0%
Monthly Savings
$0
Annual Savings
$0
Cost/Use
$0.00
Efficiency Gain
0%
Time reclaimed 0h / month
Try Motion Free
7-day free trial. No credit card required.
02

Feature Analysis

Motion evolved from pure scheduling to a full AI work platform. Here's how each component performs.

AI Task Scheduling

Excellent

Still the flagship feature. Analyzes deadlines, dependencies, and your calendar patterns to auto-block work time. Saved me 4+ hours/week in manual planning.

AI Notetaker

Excellent

Joins meetings, transcribes in under 30 seconds, auto-creates tasks from action items. Game-changer for back-to-back meeting days. Works flawlessly.

AI Docs & Wiki

Good

Built-in writing assistant with unlimited storage. Not as polished as Notion AI, but integrated workflow is convenient. Good for quick meeting notes.

Calendar Optimization

Excellent

Protects focus blocks, groups similar meetings, real-time rescheduling when priorities shift. The 2025 update improved energy-pattern detection.

AI Employees (Beta)

Average

Virtual assistants for specialized workflows. Still early-useful for recurring processes but requires setup time. Not a primary selling point yet.

Project Management

Good

Kanban, Timeline, Gantt views with time tracking. Solid for individuals and small teams, but lacks advanced features of dedicated PM tools.

03

The Honest Truth

Based on 5 months testing all features: AI scheduling, Notetaker, Docs, and project management across 4 active projects.

What We Love
  • AI Notetaker Is a Killer Feature - Joins meetings automatically, transcribes instantly, extracts action items into tasks. Alone worth the subscription for meeting-heavy roles.
  • True All-in-One Platform - Calendar + Tasks + Projects + Docs + Notetaker in one app. Eliminates the ClickUp/Notion/Otter.ai tool stack for many users.
  • Intelligent Auto-Rescheduling - Emergency interrupt your day? Motion reshuffles everything in seconds. No more manual calendar Tetris or missed deadlines.
  • 7,500-15,000 AI Credits/Month - New 2025 pricing bundles substantial AI usage. Pro AI plan gives 7,500 credits/seat, Business AI gives 15,000. Covers heavy AI Notetaker and Chat use.
  • 7-Day Trial, No Credit Card - Risk-free testing period. You'll know within 5 days if the AI scheduling style fits your workflow. Most users decide by day 3.
What Could Be Better
  • Still Premium Priced - $29/month is steep compared to Todoist ($4) or ClickUp Free. You're paying for AI that works-budget tools can't compete on intelligence.
  • AI Credits May Run Out - Heavy AI Notetaker users (20+ meetings/week) may hit the 7,500-credit Pro limit. Business AI doubles credits to 15,000 but costs $49/month.
  • 1-2 Week Learning Period - AI needs time to learn your patterns. Week one feels over-aggressive with scheduling. Stick with it-week two shows the payoff.
  • Requires Letting Go of Control - Motion works best when you trust it completely. Micromanagers who constantly override the AI lose 80% of the value. You have to commit.
  • Team Features Trail Competitors - Capacity planning and dashboards are good but not great. Large teams needing complex workflows should stick with Asana or Monday.com.
04

Who Should Use This

Motion's AI-first approach isn't for everyone. Here's who benefits most from the 2025 SuperApp platform.

Executives & Senior Managers

If you're in 15+ meetings/week managing multiple projects, Motion's AI Notetaker + auto-scheduling combo is transformative. ROI is immediate.

Best Fit

Consultants & Freelancers

Juggling client work, proposals, and admin? Motion auto-schedules it all based on deadlines. Nothing slips through cracks.

Best Fit

Project Managers (Small Teams)

Managing 2-10 person teams with overlapping projects? Motion's unified calendar and task views keep everyone aligned without heavyweight PM tools.

Best Fit

Knowledge Workers with Meetings

If meetings consume 30%+ of your week, AI Notetaker alone justifies Motion. Auto-transcription and task extraction save 2-3 hours weekly.

Good Fit

Simple To-Do List Users

If a basic checklist works for you, Motion is massive overkill. Save money with Todoist, Apple Reminders, or Google Tasks.

Not Ideal

Budget-First Buyers

At $29-49/month, Motion is a premium tool. If price is your primary filter, Reclaim.ai ($10) or ClickUp Free offer better value.

Not Ideal
05

vs. Competition

Motion competes with both AI schedulers and full productivity platforms. Here's how it stacks up.

ToolPriceKey FeatureNoteBest For
Motion
Motion
$29/mo AI auto-scheduling AI Notetaker AI work platform
Reclaim.ai
Reclaim.ai
$10/mo Smart scheduling Habit blocking Budget AI scheduling
Clockwise
Clockwise
$6.75/mo Team calendars Focus time Team scheduling

My take: Motion became the most comprehensive AI work platform in 2025-not just scheduling anymore. The AI Notetaker addition is a game-changer that competitors lack. For pure AI scheduling, Reclaim.ai is cheaper. For full work platform, Motion wins if you use all features. Don't buy Motion just for tasks-buy it for the AI SuperApp integration.

06

Frequently Asked Questions

Common questions about Motion's 2025 AI SuperApp platform, answered from hands-on testing.

Motion consolidated from 6 tiers to 3 cleaner plans with bundled AI credits (7,500-15,000/month). Major additions: AI Notetaker (joins meetings, transcribes in <30s), AI Docs/Wiki, AI Employees for workflow automation, and AI Sheets. Now a full work platform, not just scheduling.
If you're in 10+ meetings/week or manage 3+ projects, yes. The AI Notetaker alone saves 2-3 hours weekly (worth $60-150 at $30/hr rates). For basic task lists, no-use Todoist. Motion pays for itself when you use the full AI platform.
Motion joins your calendar meetings automatically, transcribes conversations in under 30 seconds, identifies action items, and creates tasks directly in your project. Works with Google Meet, Zoom, Microsoft Teams. Beats Otter.ai for workflow integration.
Motion is now a full work platform ($19-29/mo) with Notetaker, Docs, Projects. Reclaim ($10/mo) focuses purely on calendar optimization. Choose Motion if you want all-in-one. Choose Reclaim if you just need smarter scheduling.
AI credits power Motion's AI features: Notetaker transcriptions, AI Chat queries, AI Writer edits, etc. Pro AI includes 7,500 credits/seat/month, Business AI includes 15,000. Heavy Notetaker users (20+ meetings/week) should get Business tier.
For many users, yes. Motion's AI Docs handle notes/wikis (not as rich as Notion), and AI Notetaker replaces Otter.ai. If you use Notion databases heavily, keep Notion. For simple docs + meeting notes, Motion covers it.
07

Final Verdict

4.1/5
Our Rating

The AI Work SuperApp That Delivers

Motion evolved from a smart calendar to a comprehensive AI work platform in 2025. The addition of AI Notetaker, Docs, and Employees makes it more than scheduling-it's a genuine productivity hub. The learning curve and $19-29/month price are real, but so are the time savings. Try the 7-day free trial to see if the AI SuperApp approach fits your workflow. If you use 3+ of its features, it pays for itself.

Try Motion Free

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