Reclaim AI Review
After 3 months of daily use managing a chaotic calendar, Reclaim AI has become the only reason I get any deep work done. This isn't just another scheduling tool-it's an AI assistant that actively defends your time against meeting creep and calendar chaos. With the recent Dropbox acquisition and new Outlook support, Reclaim is positioned to become the default calendar intelligence layer for millions of users.
Quick Intel
Free tier available. No credit card required.
Pricing Breakdown
Reclaim's pricing is refreshingly straightforward compared to competitors. The Lite tier is free forever and actually useful (not a trial trap), Starter at $12/month unlocks the full power for individuals and small teams, and Business at $18/month adds advanced features for larger organizations.
- Smart time blocking
- 1 Scheduling Link
- 1 Habit
- Unlimited Tasks
- Limited integrations
- Focus time protection
- All Lite features
- Unlimited Habits
- 3 Scheduling Links
- 3 Smart Meetings
- Unlimited Calendar Sync
- Unlimited integrations (Asana, ClickUp, Todoist, Linear, Jira, Google Tasks)
- People Analytics & Time Tracking
- 8 week scheduling range
- All Starter features
- Unlimited Scheduling Links
- Unlimited Smart Meetings
- 12 week scheduling range
- Delegated Access
- Webhooks support
- Priority support
- Advanced team collaboration
Save up to 17% with annual billing. Starter drops to $10/month, Business to $15/month when billed annually.
Reclaim AI Calendar Efficiency Calculator
- Reclaim reduces scheduling time by ~85% through AI automation
- Based on QuitCarbon case study: 7.6 hours saved per user per week
- Smart Meetings and habit defense eliminate manual calendar management
- Starter tier at $12/month or $10/month annually
Feature Analysis
I've pushed every feature to its limits over 90+ days of real-world use. Here's what actually works-and what still needs improvement.
Habit Defense
The killer feature. Set habits like 'Morning focus time' or 'Exercise' and Reclaim automatically finds and defends those slots in your calendar. It flexes around meetings but never gives up. This is genuinely magic for building consistent routines.
Smart Meetings
First AI tool to automate 1:1 scheduling across teams. Set your preferred meeting patterns (weekly, bi-weekly, monthly) and Reclaim finds optimal times for everyone. Works across timezones and respects focus time blocks. Game-changer for managers.
Task Auto-Scheduling
Connect Asana, ClickUp, Todoist, Jira, or Linear and Reclaim automatically blocks time for your tasks based on deadlines. Syncs bidirectionally-complete it in your calendar or your PM tool. This integration is seamless and actually works.
Calendar Optimization
Reclaim actively reorganizes your flexible events (tasks, habits) around fixed commitments (meetings). The AI learns your patterns and preferences over time. You'll notice it getting smarter after 2-3 weeks of use.
Scheduling Links
Better than Calendly for power users. Advanced features like buffer time, round-robin assignment, and webhook integrations. The branded booking pages look professional. Starter tier includes 3 links, Business gets unlimited.
People Analytics
Track how you actually spend time vs. how you plan to spend it. The insights are eye-opening (and sometimes depressing). Great for identifying meeting bloat and productivity patterns. Available on Starter tier and above.
The Honest Truth
Based on 90+ days of real-world use managing 15-20 meetings weekly, multiple recurring habits, and integrated task management across ClickUp and Todoist.
- Best Free Tier in the Category - Lite tier includes smart time blocking, 1 habit, unlimited tasks, and basic integrations. No credit card, no time limit, genuinely useful. This alone makes Reclaim accessible to anyone wanting to try AI scheduling.
- Habit Scheduling Is Unmatched - No competitor comes close. Set your ideal habits (exercise, reading, focus blocks) and Reclaim defends them like an aggressive executive assistant. It learns when you're most likely to actually do them and schedules accordingly.
- Deep PM Tool Integrations - Bidirectional sync with Asana, ClickUp, Todoist, Jira, Linear, and Google Tasks. Tasks automatically get calendar time based on deadlines. Complete them anywhere and the sync works. This is the integration Motion promises but often fails to deliver.
- Smart Meetings Automation - First tool to truly automate recurring 1:1s across teams. Set it once, Reclaim handles scheduling forever. Respects everyone's focus time and timezone. Managers with 10+ direct reports save hours weekly on scheduling logistics.
- Now Part of Dropbox Ecosystem - Acquired by Dropbox in 2025. This means long-term stability, better integrations with Dropbox Dash and other tools, and funding for continued development. Outlook support already arrived post-acquisition.
- Outlook Support Still in Beta - Outlook integration works but is less polished than Google Calendar. Some features lag behind (Smart Meetings sync can be slow). If you're Outlook-only, expect some rough edges. Google Calendar users get the full experience.
- Learning Curve for Advanced Features - The basics are simple, but mastering priority levels, scheduling policies, and buffer settings takes time. The UI can feel overwhelming at first. Plan for 2-3 weeks to really understand how to configure it optimally.
- Free Tier Limited to 1 Habit - Lite tier caps you at 1 habit, which defeats the purpose for many users. You'll likely need Starter ($12/month) to get real value. The 1-habit limit feels artificially restrictive compared to the generous free tier otherwise.
- No Built-In Project Management - Reclaim is a calendar tool, not a PM tool. If you want integrated tasks + calendar, Motion is the better choice. Reclaim requires an external PM tool (Asana, ClickUp, etc.) to reach its full potential.
Who Should Use This
Reclaim isn't for everyone. Here's who gets the most value-and who should consider alternatives.
Managers with Meeting Overload
Perfect for anyone juggling 10+ meetings weekly. Smart Meetings automate recurring 1:1s, habit blocking protects focus time, and People Analytics show where your time actually goes. QuitCarbon saved 7.6 hours/week per user.
Best FitADHD Professionals
The structured time blocking and automatic habit scheduling create external accountability that's perfect for ADHD brains. Set your ideal routine once, Reclaim enforces it. Many users report this is the only system that's stuck long-term.
Best FitTeams Using PM Tools Separately
If your team uses Asana, ClickUp, Jira, Todoist, or Linear but struggles with calendar time blocking, Reclaim is the missing piece. Tasks get automatic calendar time, deadlines drive prioritization, completion syncs bidirectionally.
Best FitIndividual Contributors
Great for ICs needing consistent focus time despite meeting requests. Habit blocking for deep work, buffer time between meetings, and automatic task scheduling. Starter tier ($12/month) is all you need.
Good FitRemote Teams Across Timezones
Travel timezone settings automatically adjust your schedule when traveling. Smart Meetings respect everyone's working hours and find optimal overlap times. Better than manual timezone math.
Good FitSmall Teams Needing Full PM Suite
If you want integrated project management + calendar in one tool, Motion is the better choice. Reclaim requires an external PM tool (Asana, ClickUp, etc.), which means managing two separate systems.
Not Idealvs. Competition
How does Reclaim stack up against other AI calendar tools in December 2025? I've used all of these extensively.
My take: Reclaim wins if you already use a PM tool (Asana, ClickUp, Todoist, Jira, Linear) and need better calendar integration. The habit defense and Smart Meetings are unmatched. But if you want an all-in-one solution without external dependencies, Motion's integrated PM + calendar is worth the premium. Clockwise is better for team-wide optimization. Calendly is simpler for external booking only. Most power users I know run Reclaim + their existing PM tool rather than switching to Motion's ecosystem.
Frequently Asked Questions
Common questions about Reclaim AI's features, pricing, and capabilities in December 2025.
Final Verdict
The Calendar Assistant I Didn't Know I Needed
Reclaim AI has fundamentally changed how I manage time. The habit defense system is unmatched-it's like having an executive assistant who actually understands your priorities. Smart Meetings automation saves hours on scheduling logistics, and the PM tool integrations (Asana, ClickUp, Todoist, Jira, Linear) work seamlessly. Is it perfect? No-Outlook support is still maturing, and the learning curve is real. But for anyone drowning in meetings or struggling to build consistent habits, Reclaim at $12/month is the best investment you can make. The free tier is genuinely useful for casual users. Business tier makes sense for teams. The Dropbox acquisition ensures long-term stability and faster development.
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