Curated Collection
Best AI Tools for Small Business
We've tested and reviewed 59 AI tools perfect for small business. Find the right tool to boost your productivity.
59 Tools Reviewed
2026 Updated
Tested Hands-On
Top 59 AI Tools for Small Business
#1 Todoist
The to-do list to organize work & life.
$5/mo Free Tier
Personal task managementSimple team task listsNatural language task input
#2 Calendly
Scheduling automation for teams and individuals
$12/mo Free Tier
Sales teams booking demosConsultants and freelancersRecruiting/HR for interviews
#3 Canva
Design anything. Publish anywhere.
$12.99/mo Free Tier
Quick graphics for non-designersSocial media managers needing consistent branded contentSmall businesses and startups with limited design resources
#4 Pipedrive
The easy and effective CRM for closing deals
$24/mo
SMB sales teams (2-50 reps)Companies prioritizing simplicity and quick implementation over complex customizationSales-focused organizations that don't need extensive marketing automation
#5 Zapier
Automate your work across 7,000+ app integrations, so you can focus on what matters.
$29.99/mo Free Tier
No-code automation for non-technical usersBusinesses requiring extensive app integrations (7,000+ apps supported)Teams that prioritize ease of use and intuitive interface over cost
#6 Wondershare PDFelement
Powerful PDF editing made simple
$6.67/mo Free Tier
Teams seeking 60-70% cost savingsPower users needing multi-model AI (ChatGPT, DeepSeek, Gemini)Teams requiring smart redaction and batch processing
#7 Notion
Your connected workspace for wiki, docs & projects.
$12/mo Free Tier
Flexible docs and knowledge managementOrganizations consolidating multiple tools into one workspaceContent creators building custom workflows
#8 Google Workspace
Everything you need to get work done, all in one place.
$8.4/mo
Remote teams needing easy collaborationRemote-first organizations requiring cloud-native toolsTeams prioritizing real-time co-editing and document collaboration
#9 Perplexity
AI search engine with conversational answers and cited sources
$20/mo Free Tier
Research-oriented work requiring citationsAcademic research and fact-checkingProfessional analysis with source verification
#10 Lovable
Build full-stack apps with AI
$25/mo Free Tier
Designers building UIs without codeSolo developers needing rapid full-stack prototypesSmall teams requiring collaborative workspaces
#11 Adobe Express
AI-powered quick design and content creation
$9.99/mo Free Tier
Adobe Creative Cloud users needing quickSmall teams needing cost-effective brand management ($4.16/user/month)Content creators requiring extensive font library (30,000+ Adobe Fonts)
#12 Intercom
The only AI customer service solution you need
$39/mo
SaaS teams scaling customer supportGrowing support teams requiring AI automationBusinesses prioritizing real-time customer communication
#13 ActiveCampaign
Grow your business with customer experience automation
$15/mo
B2B marketers with complex automationsSmall businesses wanting CRM and email marketing combinedAgencies managing multiple client accounts
#14 Mailchimp
Turn emails and SMS into revenue
$13/mo Free Tier
Small businesses needing simplicityBeginners with limited email marketing experienceBusinesses under 1,000 contacts with basic automation needs
#15 Zoho CRM
Teams that work together, win together
$20/mo Free Tier
Affordable, scalable CRM for SMBsTeams wanting extensive customization without enterprise pricingOrganizations needing workflow automation from day one
#16 HubSpot
Grow better with HubSpot
$15/mo Free Tier
All-in-one CRM for growth teamsMarketing-led organizations requiring sophisticated automation and lead nurturingCompanies prioritizing ease of use and quick setup (70% of users cite this)
#17 Craft
Built for digital devices from the ground-up
$10/mo Free Tier
Beautiful docs for writers & teamsApple ecosystem users wanting native macOS/iOS experienceTeams needing simple real-time document collaboration
#18 Tidio
Live chat, chatbots, and AI automation for customer service
$29/mo Free Tier
Small and midsize businesses (SMBs)Ecommerce stores (strong Shopify and WordPress integration)Businesses wanting to automate support without complex infrastructure
#19 Taskade
One prompt. One app. AI workspace with unlimited agents
$8/mo Free Tier
AI-powered teams seeking speedTeams wanting AI-powered automation and workflow generationOrganizations needing built-in video conferencing and real-time chat
#20 Make
Make lets you design, build, and automate anything - from tasks and workflows to apps and systems.
$10.59/mo Free Tier
Complex visual workflow orchestrationUsers who want granular control over data transformation without codingBusinesses requiring advanced routing, filtering, and conditional logic
#21 ABBYY FineReader
PDF Software: Open, Read & Edit PDFs with Award-Winning OCR
$7.4/mo Free Tier
High-volume multilingual OCR workflowsMultilingual document processing (192 languages including Arabic, Asian languages)Users requiring 99.8% OCR accuracy for mission-critical document conversion
#22 Predis.ai
AI content engine for agencies and brands
$19/mo Free Tier
Solo marketers and small teamsMarketing agencies managing multiple client brands (4+ brands on Rise tier)E-commerce stores wanting automated social posts with product integration
#23 Zoho Projects
Plan, track and collaborate on projects with your teams
$5/mo Free Tier
Teams in the Zoho ecosystemBudget-conscious small to medium businessesOrganizations needing comprehensive waterfall project management
#24 Customer.io
Build better customer relationships with data-driven messaging
$100/mo Free Tier
Marketing + dev teams at startupsProduct-led growth companies needing behavioral automationTeams wanting flexible, code-friendly marketing automation
#25 Pipefy
Design and automate business workflows in minutes
$25/mo Free Tier
SMBs needing affordable workflow automationTeams automating HR, procurement, IT processesNon-technical users building workflows
#26 Nitro PDF Pro
AI-powered PDF productivity with proven 694% ROI
$14.99/mo Free Tier
Teams seeking cost-effective PDF editingBusinesses needing PDF collaboration with AI capabilitiesOrganizations requiring ROI tracking and analytics
#27 Buffer
Grow your audience on social and beyond
$6/mo Free Tier
SMBs managing multiple social channelsSolo content creators and solopreneursTeams needing simple, intuitive scheduling tools
#28 Fliki
Turn text into videos with AI voices
$28/mo Free Tier
Fast text-to-video for content creatorsSocial media marketers creating multiple platform videosYouTubers and podcasters requiring voiceovers in multiple languages
#29 Clockwise
AI Calendar Built for Agents - Automated Scheduling and Time Optimization
Free only
Teams with heavy meeting loads (50+ people)Software development teams needing protected focus time for codingDistributed remote teams managing multi-timezone coordination
#30 Granola
The AI notepad for back-to-back meetings
$14/mo Free Tier
Professionals needing bot-free notesExecutives and product leads who want structured summaries without meeting disruptionFreelancers and consultants managing multiple client conversations
#31 Workable
Redefining HR with intelligent tools
$169/mo Free Tier
Teams scaling fast or hiring internationallyCompanies needing AI-powered candidate sourcing from 400M+ profilesOrganizations posting to 200+ job boards simultaneously
#32 Zoho Analytics
AI-Powered Self-Service BI and Analytics Platform
$30/mo Free Tier
SMBs seeking affordable AI-powered BIOrganizations needing 500+ data source integrations without complex setupTeams wanting self-service analytics without requiring SQL or coding knowledge
#33 PDF24 Creator
Professional PDF tools without the subscription cost
Free only
Windows users wanting free PDF toolsSmall businesses and organizations wanting to save on software costsUsers who prefer offline/local processing for privacy (GDPR compliance)
#34 Tana
Stay on top of everything - without the busywork
$5/mo Free Tier
AI-native knowledge graph power usersKnowledge workers managing complex, interconnected informationTeams needing meeting transcription and automated follow-ups
#35 Alfred
Productivity app for macOS
$34 one-time Free Tier
File-heavy workflows needing fast searchUsers preferring one-time purchase over subscriptionsMac power users comfortable with scripting
#36 Foxit PDF Editor
Faster, more affordable PDF editing
$10.99/mo Free Tier
Affordable Adobe Acrobat alternativeUsers who need fast PDF performance with large filesEnterprise teams needing lightweight deployment and lower IT costs
#37 ProProfs Chat
Delight visitors with instant help
$39.99/mo Free Tier
SMBs needing affordable live chatTeams wanting seamless integration with help desk and knowledge baseBusinesses requiring multilingual support with real-time translation
#38 PDF-XChange Editor
Professional PDF editing for Windows
$15/mo Free Tier
Windows power users with customization needsUsers requiring JavaScript automation for workflowsBudget-conscious professionals and SMEs
#39 Motion
The AI Powered SuperApp for Work
$29/mo
Busy professionals managing multiple rolesSolopreneurs needing automated schedulingSmall teams (1-100 people)
#40 Lindy
Create AI Employees and Skills in minutes - 100x more powerful than a chatbot
$29.99/mo Free Tier
Teams wanting AI-powered automationBusinesses needing multi-department agent deployment (swarms)Organizations requiring 5,000+ integrations via Pipedream
#41 Logseq
A Privacy-First Knowledge Management Platform
$5/mo Free Tier
Researchers, PKM privacy loversPrivacy-conscious users who want local-first data storageKnowledge workers building personal knowledge graphs
#42 Joplin
Free, open source note taking and to-do application
$2.99/mo Free Tier
Privacy-focused note-takersDevelopers and technical users comfortable with MarkdownOpen-source advocates who want data ownership
#43 Roam Research
A Note Taking Tool for Networked Thought
$8.33/mo
Researchers building knowledge graphsWriters organizing book chapters and connecting themes across manuscriptsKnowledge workers building long-term personal knowledge bases
#44 Linear
Linear is a better way to build products.
$8/mo Free Tier
Developer-centric software teamsStartups and growing tech companiesAgile teams using Scrum or Kanban
#45 AWS Textract
Automatically extract text and data from virtually any document
Free only
Organizations already using AWS ecosystemHigh-volume document processing (200K-300K+ pages/month)Invoice and receipt processing automation
#46 Slite
Your team's knowledge base
$10/mo Free Tier
AI-powered team knowledge baseOrganizations needing AI-powered instant answers from docsCompanies requiring document verification and trust signals
#47 Voicenotes
AI Notes and Meetings - Turn voice into organized, searchable notes
$10/mo Free Tier
Content creators repurposing voice to textMultilingual users needing transcription in 100+ languages with translationUsers who want unlimited audio length transcription
#48 Google Document AI
Document understanding with AI
Free only
Google Cloud Platform usersProjects requiring layout preservation for downstream LLM processingHigh-quality OCR on business documents with strong table detection
#49 Obsidian
A powerful knowledge base on top of a local folder of plain text files
$5/mo Free Tier
Privacy-focused knowledge workersKnowledge workers building personal knowledge management systemsWriters and researchers needing interconnected notes
#50 LOVO AI
Hyper realistic AI voice generator that captivates your audience
$24/mo Free Tier
Multilingual content production teamsMarketing teams creating ads and promotional videosE-learning course producers requiring emotional voice delivery
#51 Cflow
Automate Workflows 10x faster, No coding Needed
$22/mo
No-code workflow automation for SMBsTeams with limited IT resources needing business-user-friendly toolsOrganizations automating Finance, HR, Procurement, Sales processes
#52 Dante AI
Build Custom AI Chatbots from Your Data
$29/mo Free Tier
SMBs automating customer supportCompanies requiring multilingual chatbot support (100+ languages)Businesses wanting no-code chatbot deployment
#53 Standard Notes
End-to-end encrypted notes app for privacy-focused note taking
$7.5/mo Free Tier
Privacy-first encrypted note-takingLegal, healthcare, and finance sectors requiring GDPR complianceJournalists, activists, and researchers handling sensitive information
#54 Raycast
Your shortcut to everything
$10/mo Free Tier
Developers seeking streamlined workflowsMac power users who prefer keyboard-driven interfacesTeams wanting to share commands and snippets
#55 Flux
The first AI intern for PCBs
$15/mo Free Tier
IoT/wearables PCB design teamsTeams needing real-time collaboration on PCB projectsEngineers transitioning from traditional desktop tools to cloud-based workflows
#56 Mistral OCR
AI-Powered Document Understanding at Scale
Free only
Enterprise batch document processingComplex documents with tables, math formulas, and scientific notationMultilingual document extraction across 90+ languages
#57 Gumloop
The AI automation platform built for everyone
$37/mo Free Tier
AI workflows with data extractionComplex automations with custom logic and branching flowsTeams that need to scrape web data and process it with AI
#58 Lingo.dev
Automated AI localization for web & mobile apps
$30/mo Free Tier
Dev teams prioritizing speed over polishProjects with CI/CD pipelines requiring instant localization on deploymentStartups and scale-ups launching multi-language products quickly
#59 LaunchBar
Unleashed productivity
$35 one-time
Mac users wanting adaptive searchMac veterans comfortable with learning curves and keyboard workflowsPeople preferring one-time purchase ($35-49) over subscriptions
Quick Comparison
| # | Tool | Rating | Lowest Paid Plan | Free Tier | Best For | ||
|---|---|---|---|---|---|---|---|
| #1 | | Todoist | 4.6 | $5/mo | Personal task management | Review Visit | |
| #2 | | Calendly | 4.5 | $12/mo | Sales teams booking demos | Review Visit | |
| #3 | | Canva | 4.4 | $12.99/mo | Quick graphics for non-designers | Review Visit | |
| #4 | | Pipedrive | 4.4 | $24/mo | SMB sales teams (2-50 reps) | Review Visit | |
| #5 | | Zapier | 4.5 | $29.99/mo | No-code automation for non-technical users | Review Visit | |
| #6 | | Wondershare PDFelement | 4.5 | $6.67/mo | Teams seeking 60-70% cost savings | Review Visit | |
| #7 |  | Notion | 4.3 | $12/mo | Flexible docs and knowledge management | Review Visit | |
| #8 | | Google Workspace | 4.3 | $8.40/mo | Remote teams needing easy collaboration | Review Visit | |
| #9 | | Perplexity | 4.3 | $20/mo | Research-oriented work requiring citations | Review Visit | |
| #10 | | Lovable | 4.8 | $25/mo | Designers building UIs without code | Review Visit |
FAQ: AI Tools for Small Business
What are the best AI tools for small business?
Based on our testing, the top AI tools for small business include Todoist, Calendly, Canva. Each offers unique strengths for different workflows and budgets.
Are there free AI tools for small business?
Yes, several tools offer free tiers including Todoist and Calendly. These are great for testing before committing to paid plans.
How do I choose the right AI tool for my small business needs?
Consider your specific workflow, budget, and team size. Start with a free trial of 2-3 options from our list. Focus on ease of use, integrations with your existing tools, and the specific features you'll use most.
What's the typical cost for AI tools for small business?
Pricing varies widely. Entry-level plans start around $10-20/month, while professional tiers range from $30-100/month. Enterprise solutions may cost more but often include advanced features and support.
Can small business benefit from AI automation?
Absolutely! AI tools can save small business 5-15 hours per week on repetitive tasks. Common time-savers include automated scheduling, content generation, data analysis, and customer communication.