Home / Tools / Productivity / Tana
Updated: Jan 2, 2026
Tested: 3 months continuous use
8 min read
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Tana Review

// Productivity Updated: Jan 2026
Knowledge Graph

After 3 months of using Tana to manage research notes, project workflows, and meeting transcriptions, I've found one of the most powerful-and most challenging-AI productivity tools available. With Supertags transforming simple notes into structured data, multi-model AI access (GPT-5.1, Gemini 3 Pro, Claude Sonnet 4.5), and best-in-class meeting transcription, Tana is unlike any workspace I've used. But that power comes at a cost: a steep learning curve that might overwhelm casual users.

Quick Intel

Our Rating
4.0
Price $10/mo
Time Saved ~4h/wk
Free Tier Yes
Best For AI-native knowledge graph power users
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Free tier available. No credit card required.

// Jump To
// TL;DR
Tana is worth the effort if you're willing to invest time mastering its unique approach. The Plus tier ($10/month) is solid for individuals needing AI meetings and basic features. Pro ($18/month) unlocks unlimited workspaces and advanced automation for power users. The free tier is usable but limited. Fair warning: expect 2-3 weeks before it clicks.
01

Pricing Breakdown

Tana's December 2025 pricing offers four tiers. The free plan provides genuine utility (not a demo), Plus ($10/month) adds calendar integration and more AI credits, and Pro ($18/month) delivers unlimited workspaces and model selection. Students get 50% off at $5/month.

Free
Free
  • 500 AI credits per month
  • 100 min meetings
  • 12 images generated
  • 57 blog posts generated
  • 106 minutes of voice transcription
  • Core editor with outliner, Supertags, search
  • Limited integrations
Plus
$10 /month
  • 2000 AI credits per month
  • 8 x 30 minute meetings
  • 50 images generated
  • 220 blog posts generated
  • 10 hours of live voice transcription
  • Google Calendar integration
  • Workspace sharing
  • Command nodes
  • Mobile and desktop support
Pro
$18 /month
  • 5000 AI credits per month
  • 22 x 30 min meetings
  • 125 images generated
  • 570 blog posts generated
  • 25 hours of live voice transcription
  • Unlimited workspaces
  • Advanced integrations
  • Model selection in AI chat
  • Publishing with password protection
  • Full mobile and desktop feature set
  • Builder and creator tools
i

Save 20% on Plus ($8/mo) or 22% on Pro ($14/mo) with annual billing

Tana Task Management ROI Calculator

// Calculate Your Productivity Gains
// Your Workflow Profile
Daily tasks managed 25
Minutes per task (traditional) 10m
Team size 1
Monthly subscription $10
Calculation Assumptions:
- Tana reduces task management time by ~40% (10 min to 6 min average) via Supertags automation and Live Queries
- Based on 22 working days per month
- AI meeting summaries save additional 30-45 min per meeting (not included in task calculation)
- Users report 3-5 hours/week saved from consolidating multiple productivity tools into Tana
// Your Savings
Annual ROI
0%
Monthly Savings
$0
Annual Savings
$0
Cost/Use
$0.00
Efficiency Gain
0%
Time reclaimed 0h / month
Try Tana Free
Free tier available. No credit card required.
02

Feature Analysis

I've stress-tested Tana across knowledge management, meeting workflows, and project tracking. Here's where it genuinely excels-and where it struggles.

Supertags System

Excellent

The killer feature. Supertags turn notes into objects with custom fields, queries, and automation. After mastering them, I can't go back to flat notes. This is <strong>paradigm-shifting for structured information</strong>.

AI Meeting Transcription

Excellent

Live transcription with no bot joining calls. Automated summaries, action items, and speaker detection across 60 languages. <strong>Best meeting AI I've tested</strong>, rivaling specialized tools like Otter.ai and Fireflies.

Multi-Model AI Access

Excellent

Switch between GPT-5.1, Gemini 3 Pro, and Claude Sonnet 4.5/Opus 4.1 within your workspace. Web search included. This flexibility matches Perplexity's approach-having the <em>right model for the task</em> matters more than brand loyalty.

Knowledge Graph

Good

Bidirectional links and graph visualization work well for connected information. Live Queries auto-update based on tags and properties. Powerful once configured, but <strong>requires significant upfront setup</strong>.

Mobile Experience

Average

The mobile app works for quick capture but lacks desktop features. Google Play rating of 2.15/5 reflects real issues-slow sync, limited editing, crashes reported. Desktop-first by design.

Learning Curve

Average

This is where Tana loses most users. Supertags, queries, and the graph structure require dedicated learning time. Even after 3 months, I'm still discovering features. <strong>Not intuitive for beginners</strong>.

03

The Honest Truth

Based on 90+ days of heavy usage across meeting workflows, project management, and knowledge capture, plus testing the mobile app extensively.

What We Love
  • Supertags Are Genuinely Unique - No other tool lets you blend free-form notes with structured databases this fluidly. Create a 'Project' Supertag with status, deadlines, owners-then reference it anywhere. This beats Notion's rigid databases and Obsidian's plugins.
  • Best-in-Class AI for Meetings - Botless recording means no awkward 'Tana has joined' announcements. Transcription accuracy rivals dedicated tools, and automated summaries actually capture action items correctly. 22 meetings/month on Pro tier is generous.
  • Multi-Model Flexibility - Having GPT-5.1, Gemini 3 Pro, and Claude Sonnet 4.5 in one workspace eliminates tool-switching. Use GPT for analysis, Claude for writing, Gemini for multimodal tasks-all within your notes. This is the future of AI integration.
  • Active Community and Development - 24,000+ Slack members provide fast support and creative use cases. The team ships features weekly. Community-created templates (OKRs, CRM, project trackers) jumpstart your setup.
  • Voice Memos Reduce Screen Time - Speak thoughts, get transcribed notes with auto-tagging. 60-language support and decent accuracy. For verbal processors, this is a game-changer-capture ideas while walking, driving, or away from keyboard.
What Could Be Better
  • Steep Learning Curve Will Frustrate Beginners - If you want 'download and start,' look elsewhere. Tana demands investment-watching tutorials, reading docs, experimenting with Supertags. I needed 2 weeks before feeling productive. Many users quit during this phase.
  • Mobile App Is Genuinely Problematic - 2.15/5 on Google Play isn't a fluke. Slow sync, limited features, occasional crashes. I use mobile only for quick capture, never serious editing. If you work primarily on phone/tablet, choose Notion instead.
  • Cloud-Only Limits Data Control - No offline mode, no local storage, no self-hosting. If internet drops, you're stuck. For privacy-conscious users or those needing offline access, Obsidian's local-first approach is safer.
  • No Calendar or Timeblocking - Tana integrates with Google Calendar but doesn't offer native scheduling or timeblocking. If your workflow centers on calendar management, tools like Motion or Akiflow are better fits.
04

Who Should Use This

Tana isn't for everyone. Here's who will benefit most-and who should look at simpler alternatives.

Knowledge Workers & Researchers

If you manage interconnected information-research papers, project notes, client data-Tana's knowledge graph and Supertags are unmatched. Live Queries surface related content automatically. Worth the learning curve for deep knowledge work.

Best Fit

AI-Forward Users

Multi-model access (GPT-5.1, Gemini 3 Pro, Claude Sonnet 4.5) plus workflow automation make Tana ideal for users building AI-powered processes. Custom AI commands and agent configurations enable advanced workflows unavailable elsewhere.

Best Fit

Meeting-Heavy Teams

The AI Meeting Agent handles transcription, summaries, and action items better than most standalone tools. Botless recording eliminates awkwardness. Pro tier's 22 meetings/month works for most teams.

Best Fit

Project Managers

Supertags can model projects, tasks, and milestones with custom fields and automated views. Powerful for complex workflows, but requires setup time. Notion offers easier project management out-of-the-box.

Good Fit

Early Adopters & Power Users

If you enjoy tinkering with systems and discovering advanced features, Tana rewards that curiosity. The community shares innovative templates and workflows. Expect ongoing learning, not 'set and forget.'

Good Fit

Simple Task List Users

If you just need to-dos and basic notes, Tana is massive overkill. The learning curve isn't worth it for simple workflows. Apple Notes, Todoist, or Google Keep are faster and easier.

Not Ideal
05

vs. Competition

How does Tana compare to other knowledge management tools in December 2025? I've used all of these extensively.

ToolPriceKey FeatureNoteBest For
Tana Pro
Tana Pro
$18/mo Supertags + Graph Multi-model AI AI-native knowledge graphs
Notion
Notion
$10/mo Team collaboration Easy to learn Team workspaces
Obsidian
Obsidian
Free Local-first Plugin ecosystem Privacy-focused users

My take: For AI-powered knowledge management with structured data, Tana wins on pure capability. Supertags and multi-model AI are unmatched. But Notion beats it for collaboration and ease of use, while Obsidian is superior for privacy and offline access. The learning curve is real-only commit if you're willing to invest 2-3 weeks mastering the system. Once it clicks, though, it's genuinely hard to go back to traditional note-taking.

06

Frequently Asked Questions

Quick answers to the most common questions about Tana in December 2025.

Depends on your priorities. Tana excels at structured knowledge graphs and AI integration (multi-model access, meeting transcription). Notion is better for team collaboration, easier to learn, and has more templates. If you're solo and want AI-native workflows, try Tana. For teams or simpler needs, stick with Notion.
Expect 2-3 weeks before feeling productive. The Supertags concept, Live Queries, and graph structure require dedicated learning time. Many users quit in the first week-it's not intuitive like Notion or Apple Notes. The community Slack (24,000+ members) helps, and video tutorials are essential. Worth it if you commit, frustrating if you don't.
No. Tana is cloud-only with no offline mode or local storage. If internet connectivity drops, you can't access your workspace. For offline access or data ownership, Obsidian's local-first approach is the better choice.
If you need unlimited workspaces, AI model selection, and heavy meeting transcription (22 meetings/month), yes. Pro's 5000 AI credits support extensive automation and content generation. Most individuals can start with Plus ($10/month) and upgrade only if they hit limits. Students get 50% off at $5/month, which is excellent value.
Honestly, not great. Google Play rating of 2.15/5 reflects real issues-slow sync, limited editing features, occasional crashes. I use mobile only for quick voice memos and capture, never serious work. Tana is desktop-first by design. If you work primarily on mobile, Notion has a much better app.
Potentially, but with tradeoffs. Tana combines Notion's databases with Obsidian's networked notes, plus superior AI. However, it lacks Notion's collaboration features and Obsidian's offline access. Many users (myself included) use multiple tools: Tana for AI-powered knowledge work, Notion for team projects, Obsidian for private notes.
07

Final Verdict

4.0/5
Our Rating

A Power User's Tool-If You're Willing to Climb the Curve

Tana has earned a permanent spot in my knowledge management workflow, but I can't recommend it universally. The Supertags system, multi-model AI (GPT-5.1, Gemini 3 Pro, Claude Sonnet 4.5), and best-in-class meeting transcription deliver capabilities no other tool matches. But the steep learning curve and limited mobile experience will frustrate casual users. If you're willing to invest 2-3 weeks mastering the system, Tana Plus ($10/month) or Pro ($18/month) can genuinely consolidate multiple productivity tools. If you just need simple notes and tasks, stick with Notion or Apple Notes-Tana's power comes at the cost of simplicity.

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