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Updated: Dec 27, 2025
Tested: 3 months continuous use
8 min read
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Todoist Review

// Productivity Updated: Dec 2025
#1 To-Do App

Todoist has earned its reputation as the go-to task manager for over 50 million users worldwide. What sets it apart is the industry-leading natural language input that understands phrases like "Submit report every Monday at 9am" and creates the task instantly. With AI-powered features through Todoist Assist (Pro and above), smart scheduling recommendations learn your patterns to suggest optimal times for tasks. The clean, cross-platform experience syncs flawlessly across web, desktop, and mobile with 80+ integrations.

Quick Intel

Our Rating
4.6
Price $5/mo
Time Saved ~8.4h/wk
Free Tier Yes
Best For Personal task management
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Free tier available. No credit card required.

// Jump To
// TL;DR
Todoist is the clean, fast task manager that gets natural language right. Type tasks how you think and watch them organize automatically. Free tier handles basics; Pro ($4/month annual) unlocks AI suggestions, reminders, and calendar view. With 4.6/5 rating across 280K+ reviews, it's best for personal productivity and small teams who value speed over complex project management.
01

Pricing Breakdown

Todoist offers a genuinely useful free tier with 5 projects and basic features. Pro at $5/month unlocks 300 projects, AI task suggestions via Todoist Assist, reminders, and calendar view. Business at $8/month per seat adds team workspaces, admin controls, and priority support. The freemium model means you can test extensively before committing.

Free
Free
  • 5 active projects
  • 5 collaborators per project
  • Basic integrations
Pro
$5 /month
  • 300 active projects
  • Reminders
  • Calendar layout
  • AI-powered features
Business
$8 /month
  • Everything in Pro
  • Team workspace
  • Admin controls
  • Priority support
i

Save up to 25% with annual billing. Pro drops from $5/mo to $4/mo; Business from $8/mo to $6/mo.

Todoist Productivity Savings Calculator

// Calculate Your Time Savings
// Your Usage
Tasks managed per day 20
Minutes saved per task 3
Your hourly rate ($) $50
Todoist monthly cost ($) $5
Calculation Assumptions:
- 40% time reduction through natural language input vs clicking forms
- Smart scheduling and AI suggestions reduce planning overhead
- Cross-platform sync eliminates duplicate task entry
- Based on Pro plan at $4/month (annual billing)
// Your Results
Annual ROI
0%
Monthly Savings
$0
Annual Savings
$0
Cost/Use
$0.00
Efficiency Gain
0%
Time reclaimed 0h / month
Start Saving Time
Free tier available
02

Feature Analysis

Todoist focuses on speed and simplicity rather than feature bloat. I've scored each capability based on how well it serves the core use case: capturing and completing tasks with minimal friction.

Natural Language Input

Excellent

Industry-leading date recognition and natural language parsing. Type 'Submit report every Monday at 9am' and Todoist instantly creates a recurring task with perfect understanding.

Cross-Platform Sync

Excellent

Flawless real-time sync across web, desktop, mobile, and 80+ integrations. Add a task on your phone and it appears instantly on your computer.

AI Task Suggestions

Good

Todoist Assist provides smart scheduling recommendations and priority suggestions based on your patterns. Requires Pro plan and works best after learning your habits.

Team Collaboration

Average

Basic sharing and comments work well for small teams, but lacks advanced features like time tracking and resource management found in dedicated project tools.

Views & Visualization

Good

List, calendar, and kanban board views provide flexibility. Calendar view particularly useful for deadline visualization, though advanced filtering requires Pro.

Automation & Integrations

Good

80+ native integrations including Slack, Gmail, and Zapier enable powerful automation. Email-to-task with AI parsing is excellent, but lacks built-in automation rules.

03

The Honest Truth

What We Love
  • Unmatched natural language input - Type tasks how you think - dates, times, priorities, and recurring patterns are understood instantly without clicking through forms
  • Lightning-fast cross-platform sync - Tasks appear on all devices within seconds, with reliable offline support on Pro plan
  • Clean, intuitive interface - 15-minute learning curve to be productive; power features like filters and labels are optional
  • Genuinely useful free tier - 5 projects and core features work well for personal task management without forced upgrades
What Could Be Better
  • Limited project management depth - No Gantt charts, resource allocation, or dependencies - not built for complex multi-phase projects
  • No built-in time tracking - Freelancers billing by time need third-party integrations like Toggl, adding workflow friction
  • Premium features behind paywall - Reminders, calendar view, and AI suggestions all require Pro plan at $5/month
04

Who Should Use This

Freelancers Managing Clients

Use projects for each client, labels for task types, and priority flags for deadlines. Natural language input speeds up task capture during calls.

Best Fit

Students Organizing Coursework

Create projects for each class, use recurring tasks for weekly assignments, and leverage the free tier's 5 projects for academic organization.

Best Fit

Content Creators Planning Schedules

Schedule content with recurring tasks, organize by platform using labels, and track deadlines in calendar view with templates for editorial workflows.

Good Fit

Small Teams Coordinating Tasks

Share projects with team members, assign tasks via mentions, and use comments for context. Business plan adds admin controls for access management.

Good Fit

Complex Project Management

Missing Gantt charts, resource allocation, and critical path analysis. Teams with multi-phase projects need Asana, Monday.com, or dedicated PM software.

Not Ideal

Time Tracking & Billing

No built-in time tracking or billable hours features. Agencies billing by time should integrate Toggl/Harvest or choose tools with native time tracking.

Not Ideal
05

vs. Competition

ToolPriceKey FeatureNoteBest For
Todoist
Todoist
$5/mo Natural Language Input Cross-Platform Sync Personal productivity
Asana
Asana
$11/mo Team Collaboration Project Visualization Team project management
Notion
Notion
$10/mo All-in-One Workspace Task Capture Speed Knowledge + task combo
ClickUp
ClickUp
$7/mo Feature Depth Interface Simplicity Maximum customization
06

Frequently Asked Questions

Yes, Todoist offers a genuinely useful free tier with 5 active projects, 5 collaborators per project, and basic integrations. You can manage personal tasks indefinitely without paying. The free plan lacks reminders, calendar view, and AI features, but works well for simple task management.
Type tasks naturally like "Submit report every Monday at 9am" and Todoist automatically extracts the due date, recurrence, and creates the task. It recognizes dates ("tomorrow", "next Friday"), times, priorities ("p1"), and labels. This works on all plans including free.
Todoist Assist (Pro/Business plans) uses AI for smart scheduling suggestions, priority recommendations, and email-to-task conversion with intelligent field extraction. Natural language parsing is available on all plans. AI features learn your patterns over time for better recommendations.
Pro and Business plans include full offline mode - view, create, and edit tasks without internet, then sync when reconnected. Free tier requires connection for most features. Mobile apps cache recent tasks for brief offline viewing.
Todoist works well for small teams under 25 people with simple collaboration needs. Share projects, assign tasks, and use comments for context. Business plan ($8/month per seat) adds team workspaces and admin controls. Larger teams needing Gantt charts or resource management should consider Asana.
Todoist is faster for pure task management with superior natural language input and mobile apps. Notion is better as an all-in-one workspace combining tasks, notes, and databases. Choose Todoist for quick task capture; choose Notion when you need knowledge management alongside tasks.
07

Final Verdict

4.6/5
Our Rating

The task manager that respects your time

Todoist delivers on its promise of effortless task capture with natural language input that actually works. The 4.6/5 rating across 280,000+ reviews reflects real user satisfaction. Best for individuals and small teams who want fast, reliable task management without the complexity of full project management tools. The free tier is genuinely useful, and Pro at $4/month (annual) adds meaningful AI features.

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