Kantata vs Zoho Projects
Complete comparison guide to help you choose the right productivity tool for your needs.
The Winner
Zoho Projects
Has a slight advantage based on user ratings and overall value. Both tools are excellent - Kantata may still be better for specific use cases.
Quick Comparison
| Criteria |  Kantata |  Zoho Projects |
|---|---|---|
| Starting Price | Custom pricing | Free tier Best |
| User Rating | 4.1 | 4.4 Best |
| Review Count | 2,805 Best | 1,447 |
| Free Trial | No | No |
| Annual Discount | N/A | N/A |
| Best For | Enterprise professional services teams | Teams in the Zoho ecosystem |
Feature Breakdown
Feature Comparison
Kantata Zoho Projects Kantata
- AI Actually Prevents Problems
- Proven ROI (499% Over 3 Years)
- Enterprise-Grade Resource Management
- Salesforce Integration Excellence
- Steep Learning Curve
- Quote-Based Pricing Lacks Transparency
- Overkill for Small Teams
Zoho Projects
- Unbeatable Price-to-Feature Ratio
- Zia AI Actually Delivers Value
- Comprehensive Time Tracking
- Zoho Ecosystem Integration
- Dated User Interface
- Limited Outside Integrations
- Agile Teams Should Use Zoho Sprints
Kantata Overview
Enterprise-grade PSA for professional services needing sophisticated resource management and AI-powered insights. Proven 499% ROI (Forrester TEI) but requires commitment: ~$45-$59/user/month pricing, 6-8 week implementation. Not for small teams. For 100+ billable resources, this is the category leader.
Best For:
- Enterprise professional services teams
- Global teams requiring multi-entity, multi-currency operations
- Firms needing advanced resource planning and utilization tracking
- Organizations seeking AI-powered project forecasting and insights
- Companies with Salesforce ecosystem integration requirements
- Enterprises willing to invest in comprehensive PSA implementation
Zoho Projects Overview
Zoho Projects punches above its weight class at $5/month per user. The Zia AI integration, comprehensive time tracking, and Gantt charts rival tools costing 3-4x more. The learning curve is steeper than Asana, but the ROI justifies it-especially if you're already using other Zoho products.
Best For:
- Teams in the Zoho ecosystem
- Budget-conscious small to medium businesses
- Organizations needing comprehensive waterfall project management
- Teams requiring advanced time tracking and issue management
- Companies wanting extensive customization at low cost
- Businesses scaling from 5 to 50+ users
- Teams managing multiple concurrent projects with templates
Our Verdict
Zoho Projects has a slight edge based on user ratings and overall value. Both tools are excellent - Kantata may still be better for Enterprise professional services teams.
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